Are you tired of feeling under-accomplished? Feel like you could be getting more out of your day? But unsure how to do it? Well fear not- here’s our five fundamentals for increasing productivity…
You ready? LET’S GO!
It’s All in The Mindset – To actually become the most productive person around, you must first decide to be so… Get committed to it, and keep it in your mind throughout the day so that if you find yourself wasting time, you can quickly get back on track. Don’t beat yourself up about any of your past habits or failures; and certainly don’t compare yourself to anyone else. Instead focus on what you’re working to achieve now and know that you can do it. See, making the decision and committing to it is half the battle. Once you’ve made up your mind, you will begin to challenge yourself to see just how much you can accomplish in any given day. You’ll start to find things that work for you, changing your habits to optimise productivity and keeping that momentum and motivation going, to see more and more of the results you want in your work and your life.
Get Organised – How can you expect to get everything you want done, if you’re not even clear on what exactly that needs to be? The solution?- Knowing your short-term and long-term goals, and then planning your workload the night before to ensure you’re creating the stepping stones to get you there. Write a list, running through all the things you MUST do and then all the things you SHOULD- which you can only move onto once all the essentials have been ticked off first. This is important, because it’s all about prioritising and not getting distracted. If you find new things you need to do throughout the day- don’t do them immediately (unless that’s required)- instead pop them on the ‘after’ list so you don’t need to worry about forgetting, but can work through it at a better time. This helps to deal with overwhelm and gives you a more strategic approach. You also need to keep looking at your list and thinking more about the outcomes, as oppose to the actual tasks themselves…
– What is my outcome in all of this? What’s really important and taking me closer to the end goal?
– Is everything on my list really needed?
– Are there any things I can do in a different way which would be faster, but still get me to that end goal I need?
– Is there anything on here that can be delegated or outsourced to save time/ increase effectiveness?
Getting lots done, doesn’t always mean you’re getting the most out of your day. In fact, the 80/20 rule says that you often get 80% of your results from 20% of the things you do. So doing more of the 20% is the best way to skyrocket your success. Make sure you’re spending your time on the most important things; taking the time to really analyse what you’re doing and why. When you plan your day the night before, you also wake up ready to hit the ground running knowing exactly what you’re doing and where it’s going to get you.
The Hour Of Power – Now there’s lots of different things you can do to organise your work and plan your day; it’s all about finding what works best for you. We are however aware that procrastination is the silent killer, so to destroy this and really ‘get things done’, get into the routine of using the first hour of your day, as soon as you’re all set up and ready to work- to tackle those things you LEAST want to do, but know are actually the most important. This will set up your day in the right way, giving you a greater sense of achievement and starting how you wish to go on! Try it, it works!
Dealing With Distractions – So we know what we want to achieve, we’re in the right headspace to achieve it, but inevitably things are going to happen throughout the day to try to steer us off course. Phone calls, emails, people coming in and out your office, demands, distractions. It’s normal. To ensure they don’t take us off-path however, we have to stay focused. As mentioned above- use lists to get organised and those new demands that come in throughout the day- write them down for when your main priorities have been completed. If you work in an office, set up a “Do Not Disturb” sign when it’s time to get important work done. If you work from home or outside of an office, set a policy so people know not to call or interrupt you during certain time blocks. Schedule calls so you can plan around them, allocate your time wisely and get that head knuckled down when it needs to be!
Refresh, Recharge – Now no-one can be a complete working MACHINE. And if you are- you’ll start to burn yourself out if you’re not careful and then what good are you?! Short breaks throughout the day are important. It helps to keep concentration high and avoid a brain-block. The best way to take a break is to not stay sat down at your desk but instead get up, get moving and that blood circulating properly again! To make a habit of it- take time at lunch to go somewhere that takes you away from the office environment. Have your food, have a lunchtime stroll and you’ll come back with a clear, focused mind- ready to tackle the rest of the afternoon head on! If you’ve also completed a big job, get up, give yourself a pat on the back, have a quick stroll around, a glass of water, maybe grab a quick piece of fruit then get back, ready to crack on with the next job! It doesn’t need to be long, but this burst of movement and energy will make all the difference. Diet also plays a big part in productivity, staying hydrated, staying healthy. What we put into our bodies greatly affects our focus, energy and well-being throughout the course of the day, so you may find it’s worth looking into this more too
Whatever you do: make sure you have clarity and direction. Time is one of our most valuable things. It’s something we can never get back. Commit today to getting more from your day, and I promise: you will never look back…
It’s also important to have the right working environment to maximise productivity. If you’re looking for a new space- get in touch for free, impartial property searching and advice. See our full services here:
Written by Blue Monkey Social Media